retention schedule for HR records
AI Search Visibility Analysis
Analyze how brands appear across multiple AI search platforms for a specific prompt
Total Mentions
Total number of times a brand appears
across all AI platforms for this prompt
Platform Presence
Number of AI platforms where the brand
was mentioned for this prompt
Linkbacks
Number of times brand website was
linked in AI responses
Sentiment
Overall emotional tone when brand is
mentioned (Positive/Neutral/Negative)
Brand Performance Across AI Platforms
Strategic Insights & Recommendations
Dominant Brand
No specific brands are prominently featured across the responses, as the content focuses on federal regulations and compliance requirements rather than commercial solutions.
Platform Gap
ChatGPT provides the most comprehensive coverage with 17 document types, while Google AIO offers a concise overview and Perplexity focuses on compliance and security aspects.
Link Opportunity
There are opportunities to link to HR compliance software providers, document management systems, and legal consultation services that help organizations maintain proper retention schedules.
Key Takeaways for This Prompt
Personnel files must be retained for 3-7 years after employee termination, with state variations affecting exact timeframes.
I-9 forms have specific retention requirements of 3 years after hire or 1 year after termination, whichever is later.
OSHA medical and exposure records require the longest retention period at 30 years beyond employment duration.
Secure storage and proper disposal procedures are essential for protecting sensitive employee information and maintaining compliance.
AI Search Engine Responses
Compare how different AI search engines respond to this query
ChatGPT
SUMMARY
Provides comprehensive HR record retention guidelines covering 17 different document types with specific timeframes. Key requirements include: personnel files (3-7 years after termination), payroll records (3 years minimum), I-9 forms (3 years after hire or 1 year after termination), FMLA records (3 years), OSHA records (5-30 years), and benefit plan records (6 years). Emphasizes state-specific variations and best practices for secure storage and consistent application across organizations.
REFERENCES (4)
Perplexity
SUMMARY
Details HR record retention requirements with specific focus on compliance and security. Key retention periods include personnel records (4-6 years post-termination), payroll records (3 years), I-9 forms (3 years after hire or 1 year after termination), benefit plans (6 years), OSHA logs (5 years), and military leave records (indefinite). Emphasizes secure storage, proper disposal methods, and the importance of reviewing both federal and state regulations for complete compliance.
REFERENCES (8)
Google AIO
SUMMARY
Outlines essential HR record retention periods ranging from 1-7 years after termination. Highlights key documents including personnel files (4 years), recruitment records (1 year), I-9 forms (3 years after hire or 1 year after termination), medical records (3-6 years), and payroll records (4 years, some states require 6). Notes that dispute-related records may require longer retention periods beyond standard timeframes.
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